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Shipping Information — FISA EAST


October 29-November 1, 2023
The Biltmore Miami Coral Gables
Miami, Florida

Delivery/Shipping Instructions for Demo Equipment

You must reserve demo space at this event as the ballroom meeting space is limited.

Please complete the Demo Space Reservation Form and return to FISA per form instructions by the deadline of September 26, 2023.

Please ship your demo equipment as an “In-Room Delivery” and “White Glove Service” so they take the pallet with them and supply all necessary tools to place the equipment in the Country Club Ballroom which is located in the Conference Center Building on 2nd Floor. Please have your delivery driver check-in at the Security Building in the back of the hotel, The Biltmore Miami Coral Gables from 9:00am to 4:00pm on Sunday, October 29, 2023.  Security personnel will direct you to the correct loading dock and freight elevator. Your delivery service should bring equipment into the ballroom and the hotel personnel will have a diagram identifying the exact placement of your demo equipment.

Please do not bring equipment thru the main hotel areas.  Hotel personnel will guide them through the Service Areas. Ask your shipper to store and return your pallets and boxes. Sorry, the ballroom is not available earlier than Sunday, October 29th.  For liability reasons, the hotel cannot lend you pallet jacks, carts or equipment for moving items, nor can they move anything.

The Biltmore Miami Coral Gables

Attn: FISA CONF/Oct. 29-Nov 1, 2023
Attn: Meetings & Special Events
1200 Anastasia Avenue
Coral Gables-Miami, FL 33134
Front Desk Tel: (305) 445-1926

Load-In Date: Sunday, Oct. 29 9:00am to 4:00pm 
Load-Out Date: Wednesday,  Nov. 1 from 11:00am to 2:00pm

Contact Christine Norell  to request type of electrical service needed. Standard 110/120 V electrical outlets/extensions and power drops will be ordered through and provided by FISA.  Any special power requirements may be directly billed to the supplier by arrangement with the hotel, ask Christine. Shared, high-speed WiFi internet service will be available in the meeting room (demos in same room) which is called the Country Club Ballroom and the access code will be “FISA2023”. If a dedicated internet connection is needed, FISA will help coordinate this with the hotel and the supplier will be direct-billed for cost of the service.  Use the Demo Space Reservation Form to tell us about your electrical and internet needs.

You may send small boxes that are under 3 x 3 x 3 feet to arrive as early as Thursday, October 26th  They will be brought to a room near the Ballroom.

Please address them this way:
The Biltmore Miami Coral Gables
Attn: FISA CONF/Oct. 29-Nov. 1, 2023
To:  (the hotel guest’s name)
1200 Anastasia Avenue
Coral Gables-Miami, FL 33134
Front Desk Tel: (305) 445-1926


Christine Norell, FISA Event Manager at Cell Phone: (858) 735-9238 (Pacific)

Nanette Castro Lara, Biltmore Hotel Miami, Catering & Conference Services Manager at (305) 445-8066 ext 2078




Revised August 19, 2023