FISA EAST 2025
November 3-5, 2025
Ballantyne Hotel
Charlotte, NC
Delivery/Shipping Instructions for Demo Equipment
You must reserve demo space at this event as the ballroom meeting space is limited. Space availability will be determined on a first-come, first-served basis.
Please complete the Demo Space Reservation Form and return to FISA per form instructions by the deadline of Tuesday, September 30, 2025.
Ship your demo equipment as an “In-room delivery with white glove service” to arrive on Sunday, Nov. 2, 2025. Ask your shipper to remove pallets and packaging and return them on the load-out day of Wednesday, Nov. 5 (11am to 3pm). Instruct your drivers to check in with the front lobby and ask for directions to access the loading dock area near the Ballantyne Ballroom. Equipment for demo stations and meetings will be held in the Ballantyne Ballroom which is on the ground floor. To direct you, the Hotel personnel will have a room diagram identifying the exact placement of your equipment within the Ballroom.
Please note that your company is responsible for moving your equipment into place and for liability reasons, the hotel does not even permit employees to move anything or lend out tools. Unfortunately, the ballroom is not available earlier than Sunday, Nov. 2, 2025.
SHIP YOUR EQUIPMENT TO:
Ballantyne Hotel
Attn: FISA CONF/Nov. 3-5, 2025
10000 Ballantyne Commons Parkway
Charlotte, NC 28277
Main: (704) 248-4000
SEND SMALL BOXES TO:
Attn: Your company sales rep name at the same address displayed above
Load- In Date: Sunday, Nov. 2 from 9:00am to 4:00pm
Load-Out Date: Wednesday, Nov. 5 from 11:00am to 3:00pm (Event is Nov. 3-5)
ELECTRICAL & SPECIAL INTERNET CONNECTIONS:
YOU MUST SUBMIT A FISA DEMO SPACE RESERVATION FORM
FISA will help you coordinate electrical service and any special internet connections you may need. Use the demo space reservation form (see link above for the PDF) to communicate what you will need and submit to FISA by Tuesday, September 30, 2025. Note that high speed WiFi internet service will be available in the meeting room (demos in same room).
PEOPLE WHO CAN HELP YOU ARE:
Hotel, Senior Conference Services Manager: TBD
FISA Event Manager: Christine Norell, at (858)735-9238 and christine@fisana.org
Revised July 25, 2025